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Propared Blog

Tips and Advice for Managers, Planners, and Event Production Professionals

September 29, 2016

The Development Desk: Building Event Schedules That Don't Suck

Hello from the land of Propared! It’s been an interesting month as we leave summer behind and look forward to Fall. Any event planners who work in the Northeast can back us up; there is nothing quite like producing an outdoor event in the changing of the seasons.

But we digress; we’ve gathered together today to talk about our most recent event management software development work! Getting excited? We know, at times this stuff can seem dry. Who wants to sit through a long thread about requirements and testing? That’s why we try to approach these entries as logically and simply as possible. We want to give you a little insight into the real conversations we have about what we work on and why.

Here’s what we’re chatting about this month!

September 14, 2016

5 Things Planners Should Demand of Event Tech Software Providers


Let’s start off with a basic assumption. Any event tech platform you’re weighing has more or less the features you want. It has to meet your needs, otherwise you wouldn’t even consider it, right?

What event planners often overlook is a host of other factors that equally as important, such as customer support, security, and flexibility. Even the best software can be rendered useless by poor oversight or server issues.

Before you spend a dime of your budget on a piece of shiny, new event management software, make sure your provider is addressing these five issues first.

August 25, 2016

From the Dev. Desk: Building Filters and Dynamic Event Schedules

Managing an event always demands the the same set of building blocks. It doesn’t matter how big or small, or really even the type of event you’re planning. It all comes down to coordinating people and time. We call it the 4 W’s. Who needs to be Where, When, and What are they doing.

It sounds simple but event planners know how complex it can be. Even for those small events, there’s still a lot of information to track. This is where event management software like Propared can help. A streamlined, structured platform that allows managers to enter, view, and then manipulate all of an event’s logistics.

July 11, 2016

From the Dev. Desk: Communication and Integration for Event Managers

The past month has been a lot about Communication and Integration. Well, to be honest, every month in the Propared offices is a little bit about communication. Good communication is the lifeblood of managing events.

But integration? This is a tough one. And it means different things to different people. The most common type (certainly if you’re reading a blog written by some software junkies) is data integration. Making sure all the information you need to see and track is in one place, or at the very least, can easily pass between separate systems. Integration could also refer to people. The process of sourcing talent, hiring, and onboarding is integration. There are other integrations but two examples are probably enough. Moving on.

June 15, 2016

{New Series} From the Dev. Desk: The Making of Event Management Software

2016 has been a big year of change in the Propared universe. By most standards, we’re still a pretty young software company, having first made our platform publicly available at the end of 2014. It was pretty bare bones then. We spent the better part of the following year really building the infrastructure of the program, making it robust enough to handle the complex needs of event companies, planners, production managers and others in the industry. 

June 16, 2015

Propared to Exhibit at InfoComm's Inaugural Innovation Showcase

Event tech startup, Propared presents revolutionary project management platform for live event professionals. Read the full press release below.

November 4, 2014

The Propared Value Set, Part 1

Its hard to believe that just a short 14 months ago, a bunch of theatre folk embarked on this crazy journey of becoming software developers. And yet here we are, just a week out from finally making Propared available to the public and we can hardly contain our excitement. It gave us this wonderful opportunity to sit back and reflect on exactly what drove us down this path. What are the core values and beliefs we have that made developing our application the answer? Over the next few weeks, we’ll be sharing a lot of those values with you and we wanted to start today with one that was echoed, albeit in a slightly different context in a beautiful New York Times interview with the actress Frances McDormand this past week. More on that shortly. First, we want to dive in to what drives us.

August 11, 2014

The Beta Interview - Ryan Kirk

September 16, 2013

The Rehearsal Process of Software Development


Software development is amazingly similar to the theatrical rehearsal process. It used to be that software developers were locked in a small room for months at a time, free of distractions so that they could churn out code as quickly as possible. Of course, one of the fundamentals challenges with this system is that in today's economy, people's needs often change before the complete scope of the work is realized. TO combat this, many startups now practice a method called Agile programming. It essentially works like this.

September 12, 2013

How Do You Address Data Conflicts On Event Management Teams?

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