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Propared Blog

Tips and Advice for Managers, Planners, and Event Production Professionals

August 24, 2016

5 Things We Learned About Event Planning From The Rio Olympics

Well, that was fast. Like all events, even the largest and most complex, the 2016 Olympic Games took months of hard work and in the blink of an eye, they were over. 

As the event organizers assess and debrief, it seems like a good time for other event planners to do the same. Yes, mostly from the sideline. But because the Olympics are such a public spectacle, we gain a lot of insight into the good, bad, and downright green (apologies, Olympic divers) that came out of planning the games. Here are 5 things we learned that can help event planners find success in their own events.

August 5, 2016

6 Astonishing Event Planning Stats About 2016 Rio Olympic Games

The 2016 Summer Olympics are upon us! Yes, it’s been a rough ride getting here, to say the least. And it remains to be seen if Rio can avoid falling victim to any of the problems that have plagued it in the run up to the Games.

But when the opening ceremony gets underway later tonight, there is a certain pageantry, a unity that, if only for a short while, helps us all forget our troubles. And we are reminded of the unbelievable amount of work that event organizers have to do to even attempt to pull off such a massive spectacle.

June 20, 2016

10 Movies Event Planners and Production Managers Need to Watch

For the number of events that are planned every year, there are shockingly few films that get into the nuts and bolts of how they get accomplished. Why? There’s certainly no shortage of movies that feature large events. Weddings, parties, trade shows, music festivals, conferences; without thinking too much about it, you could probably name a dozen or more films in which the main characters attend one or another.

May 5, 2016

6 Things You Should Be Doing to Manage Your A/V and Lighting Equipment

You know the sinking feeling you get when you have to backtrack on a promise you made to an event planner or client? There’s nothing worse. Sometimes, it’s unavoidable. But sometimes, particularly in the case of equipment rentals, it could have easily been prevented.

April 21, 2016

8 Questions You Need to Ask When Evaluating a Bid from a Vendor


I’ve been on both sides of the bidding process and I’ve always loathed it. It’s just never been a fun way for me to do business. It shifts the focus off nurturing the relationship, which I find to be of greatest value.

Of course, I understand why bids exist and I use them when appropriate. Too often though, event managers think of the bidding process as strictly a pricing mechanism or an exercise in feasibility. “What can be done for x amount?”

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