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Propared Blog

Tips and Advice for Managers, Planners, and Event Production Professionals

August 31, 2016

6 Red Flags to Watch Out for When Doing a Site Survey for Your Event

How many events have you attended that just felt “off?” The event design seemed solid, catering was on point, and the entire flow should have worked. But there was something about the cumulative experience that fell flat. 

A common explanation for this disconnect: a bad venue. Event planners know that even the best designs can be marred by poor facilities, lack of communication with venue management, and other basic needs that attendees have come to expect at events.

Thankfully, many of these concerns can be caught and addressed during your site survey.

March 4, 2016

How to Create a Culture of Safety in Planning Events

When it comes to the issue of safety, event professionals spend way too much time thinking about how to react to an accident. Instead, this energy should be directed towards preventing the accident in the first place.

January 4, 2016

The December Roundup: The Best Safety Practices for Event Managers

As we turn the page on 2015, we look ahead to what could be a transformative year for event production. The boom in event and audiovisual technology presents untold opportunities for brands to make deeper connections with their customers and clients.

December 21, 2015

Playing With Fire: 3 Considerations for Special Effects in Live Events

The entire month of December, Propared is partnering with Tinc Productions to present a series of blogs focused on event safety. Check out previous blogs on Building Weather Contigency Plans and Managing Tent Risk.

This article was first published on December 16 2015 by Tinc. It is reprinted here in its entirety. 

Earlier this month I had the honor of attending the annual summit of the Event Safety Alliance. We heard a presentation given by Bob Ross, Doug Adams, and Fiona Thain from Pyrotek about some of the serious considerations that need to be taken into account when deciding whether or not to use special effects in your show. Whether you’re a designer, a producer, or a planner, here’s some great stuff to keep in mind.

December 15, 2015

The Forecast Says Rain: How to Build a Plan for Bad Weather At Events

Why do the best event and production managers spend so much time planning? Even after amassing thousands of hours on site? Quite simply because they know they can’t control everything. Years of experience have taught them to be ready for situations that can and will occur, no matter how secure everything seems.

One of the most common elements that event planners battle is the weather. Especially when it turns severe. And there’s nothing that can be done to stop a storm from hitting your event. Whether it’s indoor or outdoor, weather can still have an effect on your show. Indoor, really? Ask anyone who had an event planned in New York City about 3 years ago. You can be sure Hurricane Sandy didn’t discriminate as its flood waters ran through lower Manhattan.

At the annual Event Safety Summit, which concluded December 3rd, president of Lambda Productions, Hadden Hippsley shared some excellent insights into event logistics and the development of severe weather plans. While every event is different, here are some practical ways you can raise your overall level of preparedness.

December 11, 2015

16 Tips for Managing Tent Risk in Live Events

The entire month of December, Propared is partnering with Tinc Productions to present a series of blogs focused on event safety. This article was first published on December 8, 2015 by Tinc. It is reprinted here in its entirety.