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Propared Blog

Tips and Advice for Managers, Planners, and Event Production Professionals

June 16, 2017

How to Not Screw Up Hiring Theatre & Event Managers

If you’ve ever had to hire a manager before you know how hard it is to find someone who is a good fit for your organization. Everyone dreams of landing that magic combo of skills, personality, drive, and teamsmanship. However, even when you think you’ve asked all the right questions and found the perfect person, the honeymoon doesn’t always last.

When hiring for management positions here are some considerations that will give you a better chance of hitting a home run.

January 10, 2017

The Production Manager's Crash Course to Mastering Event Rentals

It wasn't so long ago that "managing equipment" for an event was pretty straightforward. Lights? Check. A/V? Check. Set pieces, tables, chairs? Check, check, and check. But the emergence of interactive tech (VR, large touch screens)  has made inventory tracking much more difficult. The basics are still around. But now clients are demanding more custom products. Production managers need to address how to source, transport, and store gear they may never have worked with before.

Truthfully, most of the production managers I know can roll with anything. Just tell them what the client wants and they are pretty resourceful in designing ways to make it happen. That said, as events become increasingly complex, the process of sourcing gear gets more complicated as well. The best production managers apply some basic rules to every build, no matter how intricate. If you're stressing over renting a lot of gear for your next event, find some comfort in this guide. You'll be able to meet any challenge thrown your way.  

August 31, 2016

6 Red Flags to Watch Out for When Doing a Site Survey for Your Event

How many events have you attended that just felt “off?” The event design seemed solid, catering was on point, and the entire flow should have worked. But there was something about the cumulative experience that fell flat. 

A common explanation for this disconnect: a bad venue. Event planners know that even the best designs can be marred by poor facilities, lack of communication with venue management, and other basic needs that attendees have come to expect at events.

Thankfully, many of these concerns can be caught and addressed during your site survey.

December 11, 2015

16 Tips for Managing Tent Risk in Live Events

The entire month of December, Propared is partnering with Tinc Productions to present a series of blogs focused on event safety. This article was first published on December 8, 2015 by Tinc. It is reprinted here in its entirety. 

December 10, 2015

Your Team Rules! 5 Tips For Finding the Best Event Production Partners

November 1, 2015

The Complete Phases of Event Production: Recapping October

October 29, 2015

3 Responsibilities of a Production Manager You Might Be Missing

Over the past few weeks, we’ve had some fun tackling the various phases of event production. We've addressed what goes on during each period. We also created a checklist for event planning that takes all these concepts and gives you a way to put them into practice. So what, you might ask, could be missing? The truth is, being a production manager is more than just technical duties. There are some intangibles that, if done well, turn a good manager into an exceptional one. 

October 28, 2015

The Phases of Event Production - Part IV: Wrapping a Project

This is part IV in a series about the phases of event production. Check out Part I: Investigation, Part II:Planning, and Part III: The Event for information on those earlier parts of the process.

You've made it! You pulled off a successful event and the client couldn't be happier. So your job is done and it's on to the next one, right? Not so fast. While it is important to savor the production of your event, it will not make your career. In fact, one good event is not an automatic guarantee of anything. The argument could be made that your most important work is still to come. How will you leverage your successes into more opportunities and stronger relationships and ultimately create demand for your services?

October 20, 2015

The Phases of Event Production - Part II: Planning

This is part 2 in a series about the phases of event production.

You've completed your due diligence and your investigation. Now it's time for for the real work to begin! Pre-production, event planning, tech: whatever you want to call it, this part of the process is the real meat and potatoes of planning an event. Your checklist for this phase will often be very detailed. This is, after all, the time to identify your needs (labor, gear, etc.) and determine where you are going to source them from. It's also the primary opportunity to address any concerns or changes coming from the client. The closer you get to the day of the event, the harder it becomes to make big changes. I like to break down pre-production into 3 major steps.

October 15, 2015

The Phases of Event Production - Part I: Investigation

No matter how a project comes to you, whether it is brought to you at the beginning or somewhere mid-project, it's critical you spend time laying some groundwork first. Why is this so important? Simply put, the event industry moves fast. Once a job is secured, we often need to go, go, go and there is always more to do than time available.  So, it makes sense that some crucial steps may be missed. These mistakes are most likely to happen during this early investigation period. By taking the time to look at the components that go into this all important phase, we can save ourselves major headaches once event production really gets going.

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