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Propared Blog

Tips and Advice for Managers, Planners, and Event Production Professionals

December 14, 2016

7 Mistakes Event Planners and Managers Must Avoid At All Costs

Event planners aren't perfect. Despite our best efforts and experience, sometimes we screw up. We forget to check parking and delivery street signs near the venue. We underestimate power needs or forget to plan for inclement weather. We recover from most of these mistakes quickly. It might cost some time and money but in the end, the event goes on as planned.

But sometimes, the fix isn't so easy. Sometimes, the mistake is much bigger. You know what I mean; the game-changing, face-palming, ruin-an-event blunders that make you want to crawl inside a storage closet and stay there for days. If you've experienced this feeling before, we feel your pain. We've compiled seven of the biggest mistakes we've seen and ways you can address them. If you do, we bet you won't have to go searching for a storage closet anytime soon.

December 7, 2016

4 Ways to Keep Your Venue Standing Through the Holiday Event Season

The holiday season is traditionally the busiest time of year for most event planners. Between weddings, corporate parties, and other year-end celebrations, your calendar is probably full up.

Venue managers are no different. After all, events need spaces. Your venue may be booked every night of the week from now through the New Year. More work means more revenue but it also means more stress on the equipment, systems, and staff. Here are a few things to think about to make sure your take care of your space while still delivering the best service to your clients.

December 15, 2015

The Forecast Says Rain: How to Build a Plan for Bad Weather At Events

Why do the best event and production managers spend so much time planning? Even after amassing thousands of hours on site? Quite simply because they know they can’t control everything. Years of experience have taught them to be ready for situations that can and will occur, no matter how secure everything seems.

One of the most common elements that event planners battle is the weather. Especially when it turns severe. And there’s nothing that can be done to stop a storm from hitting your event. Whether it’s indoor or outdoor, weather can still have an effect on your show. Indoor, really? Ask anyone who had an event planned in New York City about 3 years ago. You can be sure Hurricane Sandy didn’t discriminate as its flood waters ran through lower Manhattan.

At the annual Event Safety Summit, which concluded December 3rd, president of Lambda Productions, Hadden Hippsley shared some excellent insights into event logistics and the development of severe weather plans. While every event is different, here are some practical ways you can raise your overall level of preparedness.

July 15, 2015

The Ultimate Event Production Manager's Guide to Contingency Planning

When planning in event production, we lay out a set of tasks that bring about our goals as successfully as possible. It’s that very reason that makes contingency planning for events so difficult: it flies in the face of everything we’re attempting to achieve. When we’re constantly thinking about how to do it best, it’s hard to shift gears and plan for the worst. Furthermore, there are an infinite number of things that could go wrong. How can we possibly anticipate all of them? For which do you plan? Where do you draw the line?

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