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Propared Blog

Tips and Advice for Managers, Planners, and Event Production Professionals

March 29, 2016

7 Budgeting Tips for First-Time Event Production Managers

One of the hardest parts of planning an event is budgeting. How do you build estimates and set targets? How do you keep on those targets once things get going? And most importantly, how do you engage the client when things aren’t going as well?

The fact is, most event managers get very little training before having to build their first budgets. In fact, many universities don’t even broach the topic, especially coming from the technical theatre side of things. Suffice it to say, learning on the fly can be an expensive endeavor.

February 2, 2016

6 Practical Tips for Building Smart Event Budgets

Event and production managers talk a lot about budgets. And for good reason. Budgets are hard. Hard to set and hard to discuss openly without someone feeling uncomfortable. Yet when it comes to planning events and building your checklists, you’ve no choice.

January 13, 2016

Is Your Client’s Event Budget Unrealistic? Here Are 7 Tips to Make It Work

“They don’t know what they’re talking about!” “What are they thinking?!?” “They’re crazy!” Many timesI’ve heard event managers talk about clients this way. Sometimes more colorfully. What could fuel such ire? If you guessed seeing the budget, you’d be right.

October 15, 2015

The Phases of Event Production - Part I: Investigation

No matter how a project comes to you, whether it is brought to you at the beginning or somewhere mid-project, it's critical you spend time laying some groundwork first. Why is this so important? Simply put, the event industry moves fast. Once a job is secured, we often need to go, go, go and there is always more to do than time available.  So, it makes sense that some crucial steps may be missed. These mistakes are most likely to happen during this early investigation period. By taking the time to look at the components that go into this all important phase, we can save ourselves major headaches once event production really gets going.

July 21, 2015

Event Budgeting: 5 Ways to Make Events Exceptional When Money is Tight

I can’t tell you how many times in my career I’ve been approached to manage an event where its scope significantly outpaced its budget. We spend the majority of our careers making incredible events happen without enough money.

Sometimes, it can be difficult to know where to start. How do we do it?  What are some ways we can control the costs without sacrificing quality and experience? Here's how to create a budget for an event, think creatively about ways to marshal your resources,  and produce successful results even when working on a tight budget.

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